What is an In-Person Screening?
Booking an "In-Person" screening means your screening event will be with a live audience in a physical venue such as, but not limited to, a school, college, library, museum, bar, restaurant or house of worship.
As part of your in-person screening booking, you’ll receive a downloadable digital file through our Offline Cinema Player, 72 hours prior to your event time. Watch these videos to learn how we deliver films for in-person screening events.
How to Create an In-Person Screening
Here's a video that walks you through how to create an In-Person screening.
You can also go through the following steps:
Visit the the Kinema Film Gallery on our Home Page, or click on the booking link sent to you directly.
Search for a film by title or type.
Select a film.
Select your film and click Create Screening Event.
Step 1: Select In-Person to host an in-person event.
Step 2: Select your licensing option:
Pay Licensing Fee: The filmmakers set their own rate card, and the fees are based on the type of screening host and the audience size. Paying a fee upfront makes the event free for your audience.
Sell Tickets: If you cannot or do not want to pay upfront, your other option is to sell tickets and split the box office with the film team. The split is typically 50/50 after Kinema's fees, which include credit card fees. However, sometimes the filmmakers offer a more generous share, and sometimes they have to offer less.
Step 3: Select Public or Private. Public screenings will be promoted on our website and private screenings will only be accessible with a link you send to your guests.
Step 4: Select what best describes you as an organization.
Step 5: Enter all your screening details.
Title of your Screening Event
The film title will be automatically filled in, but you can edit to rename the event
Organization
Enter the name of the organization or individual who is the host of the event.
Event Date
Event Start Time
Time Zone
We recommend choosing the one you are in.
Location Address
As you enter text, it will auto-populate a map for your guests
Capacity
Enter the number of people you will be inviting and select update
If you are licensing the film so your event is free for your audience, your licensing fee is determined by your audience size.
Enter Ticket Price (if you're selling tickets)
Enter Payment Information
If you are paying the licensing fee, you will be prompted to enter in your payment information
If you are selling tickets you will be prompted to fill out your payout information (so we can send you the money you made from sales!)
Agree to the Licensing Terms
Click on Continue.
Step 6: This step is Optional and can be edited after your event is created.
About Your Event
About Your Screening Space
Additional elements that are unique to your Event Space
Click on Submit.
You’ll receive a confirmation email shortly, and the Kinema team will review the details of your screening for approval. Response time ranges from 20 minutes to 2 days. Until approved, your event management dashboard will say "pending."
Once approved, you’ll receive an email stating your event is approved and available to publish. At this time you can make additional edits and further customization to your page.
To edit the event details, click Edit Event.
Customize your event page by editing your Event Title, hosting Organization Name, adding a Logo, and editing the copy on the Event Page.
Get your audience excited about who is coming to your event by adding Speakers and Venue photos.
To list a speaker on your event page, select +Speaker.
In the pop up, upload your speaker's photo and insert their name and title.
If the filmmakers, participants, or talent are available to speak at screening events, you will see a notice stating "Speakers available for booking. See More". Click See more to see who is available and how to contact them.
Don't forget to hit save!
To review your event page, click the Event URL. This is what your guests will see once your event is published.
Once you are happy with your event page, click Publish.
Don't forget to promote your event!
On the day of your event, Kinema will email all your attendees with a 30-minute reminder before the movie starts.
Click here for a list of email notifications you will receive.
You’re ready to go! Check out our tips and tricks for hosting the best event possible.
Thank you! If you have other questions, email films@kinema.com.